Configuration
- Junfeng Liu
1 Auto deactivate/activate users
Click "Auto Deactivate Users" in the menu to enter the following configuration interface:
Note: Auto deactivate users is disabled by default.
Turn on the switch and following configurations is shown:
Who to deactivate?
Users who have logged in before but have not logged in for more than XX days (Default XX=180 days).
Users who have been created for over XX days but have never logged in (Default XX=180 days).
When to deactivate?
Time: the time for cleaning.
Interval days: Set the frequency of cleaning (Default 7 days).
How to deactivate?
At least 1 deactivate method should be selected.
Remove users from Permission Group: permission groups are set by administrators.
Make user account inactive: change user status to inactive.
Enable “Enable “Auto activate usersactivate users”
Auto activate users: If enabled, activate users who are in reserve groups and add them to corresponding permission groups when they attempt to log in.
The deactivate task will be executed according to the set time and conditions automatically.
2 Allowlist
You can add users to the allowlist to avoid being affected by "Auto Deactivate Users".
3 Permission Group
Classic Scene
The administrator creates a user group (e.g. universe-confluence-users) and adds all Confluence users to it. The permission group and reserve group are set as shown in the following figure:
To spend less on licenses, user group which should be set as the permission group can be confirmed in the View Global Permissions interface. According to the scenario shown in the following figure, the permission group can be set to confluence-users.
There could be multiple reserve groups for one permission group.
If “Remove users from Permission Group“ is selected. Users being deactivated would be removed from all the permission groups.
Users to be activated must belong to at least one reserve group. They would be add to corresponding permission groups when they attempt to log in.
How to quickly add members to a user group ?
In order to enable users to complete configuration quickly, we provide administrators with the ability to quickly add all members of one user group to another user group with just one click in the interface of Permission Group. Click the button 
By the way, removing the reserve group from this configuration will not result in any changes to the members of user group.
4 User capacity and capacity reminder of permission groups
To prevent automatic activation of users from exceeding an acceptable upper limit, you can set the limit, and a threshold can be set for sending reminder emails.
When user capacity is exceeded, “Auto activate users“ for this group would not take effect.
Reminder threshold could be number of users or percentage of users. When reminder threshold is percentage of users:
Threshold number = User capacity * Percentage of users