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You can set a scheduler to automatically clean up users who have not logged in for a long time, so as to revoke their permissions or reduce the cost of licenses. Users can be reactivate automatically when they attempt to login.
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Auto deactivate/activate users
Click "Auto Deactivate Users" in the menu to enter the following configuration interface:
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You can add users to the allowlist to avoid being affected by "Auto Deactivate Users".
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4 Permission Group
There could be multiple reserve groups for one permission group.
If “Remove users from Permission Group“ is selected. Users being deactivated would be removed from all the permission groups.
Users to be activated must belong to at least one reserve group. They would be add to corresponding permission groups when they attempt to log in.
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5 User capacity and capacity reminder of permission groups
To prevent automatic activation of users from exceeding an acceptable upper limit, you can set the limit, and a threshold can be set for sending reminder emails.
When user capacity is exceeded, “Auto activate users“ for this group would not take effect.
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Reminder threshold could be number of users or percentage of users. When reminder threshold is percentage of users:
Threshold number = User capacity * Percentage of users