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Note: If you add or edit a comment, you will have to press the “Update Messages” button and refresh the page to secure the message.
Table of Contents
Granting Users Access To Secure Info App
View Changes In Comments and Description
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Secure Info App User Interface:
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Secure Info Admin Page
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1. Granting Users Access To Secure Info App
After installing the app, you can go to a specific issue where you want to secure info and look the Secure Info app.
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Once a user has access, they can see the secure info app, which will look like this:
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2. Add Secure Message
To secure information, simply press the button labelled “Add Secure Message”. A pop-up window will appear, where you can add information you want to hide.
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Any comments or description that contains any “Content” from the table will be replaced by the corresponding “Name” surrounded by locks. You will need to press the “Update Messages“ button and reload the page. Only users with access to Secure Info will know what the content actually is. It will look like this:
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3. Edit Messages
Once you have added a secure message and it appears on the table, you can edit the message. Click on the edit button to the message you want to change and a window will pop up. You can change the name, the content or both and click the Save button to save your changes. Again, make sure neither name nor content is duplicated from another message within the issue. You will need to press the “Update Messages“ button and reload the page to see the changes.
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4. Deleting Messages
Note that “deleting messages” in Secure Info really means unsecuring secured info. If you want to remove messages from the comments they appear in, that needs to be done manually. If you would like to delete messages, there are two ways of doing so. You can either check each entry you want to delete and press the “Delete Selected” button, or you can press the “Delete All” button to remove all secure info. Deleting a message will revert any locked content back to the text displayed under content. For example, when the row containing WebsitePassword and Password is deleted, all instances of 🔒WebsitePassword🔒 will be replaced by Password in the comments.
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5. View Changes In Comments And Description
To see the changes show up after adding, editing or deleting secure information, you will need to refresh the page. If you add or edit a comment to have secure info, you will need to press Update Messages before refreshing the page.
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6. Search for Secured Info
You can search for secured info in the table and filter the results that appear. Simply enter what you want to search in the search bar, and the table will show entries that contain the message in either of the Name or Content. It is also case insensitive, so searching for test and TEST will yield the same results. To clear the search filter, simply delete all text from the search bar and press the Search button or refresh the page. In the example below, the row with WebsitePassword no longer appears, as the search term is Phone.
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7. Scan for Sensitive Info
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If you have Google DLP setup, you can use this button, otherwise a popup will show that you cannot.
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Clicking the button will scan for information that needs to be secured. It will search for the types that have been specified in the admin page. If there are none specified, the Google DLP will still search for some types by default. Once Google DLP finishes scanning, a pop-up will show of content it has found which you may want to secure. In the example below, it has found an email and a phone number. You can then choose which content to secure, if any and click the “Save” button. Click on “Update Messages” and refresh the page to see the changes.
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8. Google DLP
Note that the app is in beta and Google DLP may not work for complicated comments.
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